## Home {#home} > CRAZYCHIEF LTD builds the automated revenue engine your team would build if they had the time — self-hosted n8n workflows, CrewAI multi-agent systems, and AI integrations that take the manual work off your people and put it on infrastructure you own. If your sales, ops, or marketing team spends half the week copy-pasting between tools, chasing approvals, or qualifying leads by hand — we replace that work with systems that run 24/7 and never quit. Founder-led by Dmytro, a Business Analyst with 10+ years of engineering experience: discovery, design, build, deploy — all done by the same person. ### How we work (4 steps) 1. **Discovery call** — 30-minute conversation to understand the bottleneck and check if automation will actually pay back for your situation. Free. 2. **Process map** — for multi-system work, we map the current process before designing the automation. This is where most agencies skip ahead and most projects fail. 3. **Build & deploy** — fixed scope, fixed price. Single workflow ships in under a week; multi-system integrations in 2–3 weeks. 4. **Hand off** — workflows, credentials, code, and documentation deployed to your infrastructure. You own everything. We're available for support and ongoing work, but not required. ### What we believe - Most "automation agencies" are consulting firms in disguise: salespeople up front, juniors doing the work, billing forever. We do the opposite — one senior engineer end to end, fixed scope, full handover. - Self-hosted automation beats SaaS automation for any team running serious volume — no per-task surprises, no vendor lock-in, no data leaving your infrastructure. - The best automation is the one your team forgets exists. It just runs. ### Vision By 2031, CRAZYCHIEF will operate a self-serve library of production-ready automation templates — deployable in hours, not weeks. Until then, we build them custom, one client at a time. ### Get in touch Book a 30-minute discovery call: https://calendly.com/crazychief-ltd/30min Email: crazychief.ltd@gmail.com --- ## Services {#services} We build four kinds of things. Most engagements combine 2–3 of them. ### Workflow Automation (n8n) **What it is:** Self-hosted n8n workflows that replace repetitive manual tasks across your stack. **Typical use cases:** - Lead routing into CRM with enrichment - Order processing and fulfillment notifications - Daily/weekly reports pulling from multiple sources - Approval workflows (Slack/email-based) - Data sync between disconnected tools - Scheduled cleanup, backups, and maintenance jobs **What you get:** - Workflows running on your own VPS or cloud account - Full source (n8n exports + any custom code nodes) - Documentation of each workflow's purpose and triggers - Monitoring and error-alerting setup **Tech:** n8n (self-hosted), with Python or Node.js code nodes when needed for custom logic. **Why self-hosted:** No per-task billing waiting to bite you when usage scales. No rate limits imposed by the platform. GDPR-compliant by default because the data never leaves your infrastructure. ### AI Integration (CrewAI, agentic workflows, LLM agents) **What it is:** LLM-powered automation for work that needs judgment, not just rules. CrewAI multi-agent systems for tasks that require multiple specialized "thinkers" cooperating. **Typical use cases:** - Lead qualification — scoring inbound leads against your ICP criteria - Content drafting — first-draft proposals, reports, summaries from CRM context - Customer support triage — routing tickets and drafting initial responses - Document extraction — parsing invoices, contracts, resumes into structured data - Multi-step research — competitor monitoring, market scans, candidate research **What you get:** - CrewAI agent crews tailored to your workflow - Custom prompt pipelines with versioning - n8n + LLM hybrids where rules and judgment both apply - Cost-control patterns: fallback chains, response caching, model routing (cheap models for easy tasks, capable models for hard ones) **Models supported:** OpenAI (GPT-4 family, GPT-5 family), Anthropic (Claude family), open-source (Llama, Mistral) deployed to your infrastructure when data residency matters. ### System Integration (CRM / ERP / marketing stack) **What it is:** Connecting your existing tools so they share data automatically, in both directions. **Typical use cases:** - HubSpot ↔ Stripe ↔ Slack - Airtable ↔ Webflow ↔ Postmark - Custom API ↔ legacy SQL ↔ modern data warehouse - Shopify ↔ accounting software ↔ inventory management **What you get:** - Bidirectional sync with conflict-resolution rules you approve - Error handling that surfaces issues instead of silently dropping data - Monitoring dashboards (we recommend Uptime Kuma or similar self-hosted) - Documentation mapping every field and transformation **Tech:** n8n as the integration backbone. Custom Python or Node.js for APIs that don't have native n8n nodes or that need unusual error handling. ### BA-Led Process Design **What it is:** Mapping your business process before automating it. **Why it matters:** Most automation projects fail because they automate the wrong thing — the symptom rather than the cause, or a step that should have been removed entirely. We start with the map. **What you get:** - Process map (visual + written) - Leverage-point analysis (where does automation produce the highest return?) - Prioritized automation roadmap with cost/value estimates - Honest "this should not be automated" call-outs where they apply **Included** in Growth and Enterprise tiers. Available standalone if you want the analysis without the build. --- ## Pricing {#pricing} Three tiers. Fixed scope and fixed price for Starter and Growth. Custom scope for Enterprise. ### Starter — from €800 - One focused automation, scoped and shipped end-to-end - Up to 1 week from kickoff to live - 30 days of support included - Full source code and infrastructure handover - Best for: first automation project, proving the model with a single high-value workflow ### Growth — from €2,500 (most common) - Multiple integrated workflows - BA discovery session included (process mapping) - 2–3 weeks delivery - 60 days of support included - Priority Slack/email response during the engagement - Best for: real operational transformation across multiple teams or systems ### Enterprise / Retainer — custom - Ongoing automation partnership — we act as your automation department - Monthly retainer, scope flexes to need - Same-day urgent issue response - Quarterly roadmap reviews - Best for: companies treating automation as an ongoing competitive advantage rather than a one-time project ### What's not included (pricing transparency) We name these explicitly so you can budget accurately: - **n8n hosting** — typically €20–50/month on a small VPS (DigitalOcean, Hetzner, AWS Lightsail, etc.). We set it up; you own the bill and the infrastructure. - **LLM API costs** — OpenAI / Claude usage typically runs €10–200/month depending on workflow volume. We design with cost-control patterns (caching, model routing) but the meter is yours. - **Third-party tool licenses** — HubSpot, Airtable, Slack, etc. — your existing subscriptions, no markup from us. ### Discovery call Free, 30 minutes. We use it to check fit and produce a scope estimate. If automation isn't the right answer for your situation, we say so on the call. No follow-up sales pressure. Book: https://calendly.com/crazychief-ltd/30min --- ## About {#about} ### Founder **Dmytro** — founder, sole project lead, person you talk to from first email to handover. - 10+ years software engineering across product and infrastructure - Business Analyst by training (translates between business and technical fluently) - n8n specialist with multi-year production experience - Ukrainian; CRAZYCHIEF LTD is registered in Cyprus (EU) ### Why this exists Most automation agencies operate like traditional consulting firms: a salesperson promises the world, juniors do the work, billing runs forever. CRAZYCHIEF LTD inverts that model. - One senior engineer, end to end - Fixed scopes and fixed prices for project work - Real ownership of what we build (you keep the keys) - No retainers padding work that should have been finished - Honest "no" when automation isn't the right answer ### Values - **Transparency** — fixed scopes, fixed prices, honest "no" if automation won't pay back - **Innovation** — we use whatever tool fits the problem (n8n, CrewAI, custom code), not whatever we sell - **Partnership** — we work alongside your team, not above them - **Continuous learning** — the automation and AI space moves fast; we move with it - **Simplicity** — the simplest solution that solves the real problem wins. No over-engineering. --- ## FAQ {#faq} ### What is n8n and why do you specialize in it? n8n is an open-source workflow automation platform — like Zapier or Make, but self-hosted and significantly more flexible. We specialize in it because it gives our clients full ownership of their automations, GDPR compliance by default, and no per-task pricing surprises. ### How long does an automation project take? A focused single automation typically takes up to 1 week from scoping to deployment. Multi-system integrations run 2–3 weeks. We give you a clear timeline at the discovery call — no open-ended projects. ### Do I need technical knowledge to work with you? No. You describe the business problem; we handle the technical design and implementation. Our BA background means we're fluent in both business requirements and technical solutions. ### Will I own the automations you build? Yes — completely. All workflows, credentials, and systems are deployed to your infrastructure. You're not locked into CRAZYCHIEF. ### Do you offer support after deployment? All projects include a support period (30 days for Starter, 60 days for Growth — see pricing). We also offer monthly retainers for ongoing maintenance, additions, and priority support. ### Can you work with tools other than n8n? Yes. n8n is our primary platform, but we also build with CrewAI for agentic workflows, custom Python and Node.js for anything requiring code, and any tool with a REST API or webhook. The right tool is the one that fits your problem. ### Are you GDPR compliant? Yes. CRAZYCHIEF LTD is registered in Cyprus (EU). Every system we design defaults to GDPR-compliant data handling. Self-hosted n8n means your automation data never leaves your infrastructure. ### What if automation isn't the right solution for my business? We'll tell you. The discovery call is honest — if automation won't produce a meaningful return for your specific situation, we say so. No sales pressure. --- ## Why self-hosted (vs. Zapier, Make, n8n Cloud) {#why-self-hosted} We get this question often, especially from teams currently running on Zapier or Make and feeling the per-task bill grow. Here's the honest comparison. ### The cost math A workflow doing 10,000 task executions per month: - **Zapier Pro:** ~$50/month base + per-task overage charges depending on plan tier - **Make Core:** similar per-task model, scales with operations - **n8n Cloud:** per-execution pricing in their managed tier - **Self-hosted n8n:** ~€20–50/month for a small VPS (DigitalOcean, Hetzner) — fixed regardless of volume For low-volume teams, SaaS pricing is fine. For any team running serious automation volume, self-hosted wins on cost within a few months. ### Data ownership - **SaaS automation platforms** route every task through their infrastructure. Your customer data passes through their servers. - **Self-hosted n8n** runs on your VPS. Customer data never leaves your infrastructure unless your workflow explicitly sends it somewhere. For GDPR-bound teams, regulated industries, or anyone with sensitive customer data, self-hosted removes a whole category of compliance complexity. ### GDPR compliance - **SaaS:** Each platform is a third-party data processor. You need a Data Processing Agreement, you carry transfer-impact-assessment burden, and you're trusting their security. - **Self-hosted:** Your VPS, your data, your security perimeter. Compliance becomes simpler because the surface area shrinks. ### No vendor lock-in - **SaaS:** Your workflows live inside the platform's UI and database. If you cancel, you walk away with nothing usable. - **Self-hosted n8n:** It's open-source software running on your server. You can fire CRAZYCHIEF tomorrow and keep running every workflow we built. The exports are yours forever. ### When SaaS is the right call We say it because it's true: SaaS automation makes sense for teams running a small handful of low-volume workflows where the per-month price is comfortably below the cost of running and maintaining a VPS. If that's you, you don't need us. If you're past that threshold or heading there fast, self-hosted is the move. --- ## Tech we work with {#tech} If your tool isn't listed, we can almost certainly integrate it as long as it has a REST API, webhook, or database we can connect to. Ask. ### Automation and orchestration - n8n (self-hosted) — primary platform - Custom Python (any version, any framework) - Custom Node.js (TypeScript or JavaScript) - Bash for simple cron-driven tasks ### AI and LLM - OpenAI (GPT-4 family, GPT-5 family) - Anthropic Claude (Sonnet, Opus, Haiku) - Open-source models (Llama, Mistral) deployed to your infrastructure - CrewAI — multi-agent crews for complex workflows - LangChain / LangGraph when the problem fits - Vector databases: Pinecone, Weaviate, Qdrant, pgvector ### Databases and storage - PostgreSQL, MySQL, SQLite - MongoDB, Redis - Airtable, Notion, Google Sheets (when SQL is overkill) - S3-compatible object storage (AWS S3, Cloudflare R2, MinIO) ### CRM and sales - HubSpot (deep integration experience) - Pipedrive - Salesforce - Close - Attio ### E-commerce - Shopify (REST and GraphQL APIs) - WooCommerce - Stripe (subscriptions, one-time, webhooks, invoicing) - BigCommerce ### Communication - Slack (bots, workflows, slash commands) - Discord - Telegram - Email — SMTP, SendGrid, Postmark, AWS SES ### Marketing and analytics - Mailchimp, ConvertKit, Customer.io - Klaviyo - Google Analytics 4, Meta Pixel/Ads, LinkedIn Ads - Postal mail APIs (Lob, Postable) for hybrid online/offline workflows ### Project and operations - ClickUp, Linear, Jira, Asana - Notion, Confluence - GitHub, GitLab, Bitbucket - Monday.com ### Custom and legacy - Any tool with a documented REST API - Any tool with a webhook - SOAP and XML APIs (we know — we're sorry — we've done it) - Direct database integration when no API exists --- ## Representative projects {#representative-projects} > The following are typical examples of projects we ship. Client identifying details are removed. Numbers are realistic ranges drawn from comparable engagements, not specific verified case studies. ### Recruiting agency - **Symptom:** Recruiters spending ~3 hours/day screening LinkedIn profiles and tagging candidates by hand. - **Built:** n8n workflow + CrewAI scoring agent that pulls profiles, ranks against role criteria, drops a shortlist into Airtable for human review. - **Outcome:** Daily screening time cut from ~3 hours to ~20 minutes per recruiter. ~4× more candidates evaluated per week. ### E-commerce (Shopify) - **Symptom:** Order tagging and customer-segment routing being done manually in spreadsheets after every order batch. - **Built:** n8n integration tying Shopify → HubSpot → Klaviyo with rule-based tagging and exception alerts when an order doesn't match any segment rule. - **Outcome:** 100% of orders auto-routed to the correct segment. Eliminated a recurring 4-hour weekly reconciliation task. ### Marketing agency (multi-client) - **Symptom:** Monthly client reporting eating ~2 days pulling data from GA4, Meta Ads, HubSpot, and ClickUp into slide decks. - **Built:** n8n + Python pulling data nightly into Postgres, auto-generating client PDFs and posting drafts to a Slack channel for review. - **Outcome:** Monthly reporting cycle: 2 days → ~30 minutes of review. Freed roughly one senior account manager day per week per client. ### Real estate brokerage - **Symptom:** Inbound property inquiries from 5 listing portals being manually triaged and assigned to agents. - **Built:** Webhook ingestion → CrewAI qualification agent → assignment by territory and agent availability, with SMS alerts for hot leads. - **Outcome:** Lead response time from 4–6 hours to under 5 minutes. Measurable conversion uplift attributed to faster first contact. ### Consultancy (professional services) - **Symptom:** Proposal drafting taking 6+ hours per opportunity because of repetitive structure and CRM data lookup. - **Built:** CrewAI agent crew pulling from past proposals + HubSpot context to generate the first 80% of every new proposal. - **Outcome:** First-draft time per proposal: 6 hours → ~45 minutes. Senior consultants now only edit the final 20% before sending. ### SMB SaaS / startup - **Symptom:** Customer onboarding involving 12 manual steps across Stripe, Intercom, Notion, and Slack for every paid signup. - **Built:** n8n orchestration triggered by Stripe webhook, executes the full provisioning + welcome sequence end-to-end. - **Outcome:** Time from signup → active customer: 2 days → 5 minutes. Founder removed from the operational loop. --- ## Contact {#contact} - **Email:** crazychief.ltd@gmail.com - **Book a 30-min discovery call:** https://calendly.com/crazychief-ltd/30min - **Site:** https://crazychief-ltd.com - **Working languages:** English, Ukrainian - **Geography:** EU-first; UK / US / global on a fit basis - **Time zone:** EET (UTC+2) - **Company registration:** CRAZYCHIEF LTD, Cyprus (EU)